Managing access to topics and assessment folders

Applies to the following products: 
Questionmark OnDemand
Questionmark OnPremise

On this screen, you can:

Assigning access to a topic

To assign an administrator access to a topic:

  1. Click the Topics tab, and then click Add.
  2. From the list of administrator in the Users pane, select an administrator by ticking the checkbox to the left of the administrator.
  3. In the Roles pane, select the role corresponding to that administrator by ticking the checkbox to the left of the administrator.
  4. In the Topics pane, select the topics to which you want to give the administrator access by ticking the checkbox to the left of those topics.
    • Select Include all sub-items to give the administrator access to all of a topic's subtopics and the questions contained within those subtopics. If this option is not selected, the administrator only have access to that individual topic's questions, i.e., they will not have access to a topic's subtopics and the questions contained within those subtopics. 
  5. Click Add.
  6. Click Done to return to the "Role and permission management" screen. 

The administrator's new permission will now appear in the list. This list displays the name of the administrator, the roles assigned to them, and the topics to which they have access.

Removing access to a topic

To delete an administrator's access to a topic (and all its sub-items, if selected):

  1. From the list of administrator in the Users pane, select an administrator by ticking the checkbox to the left of the administrator.
  2. Click Delete.
  3. Click OK to delete the administrator's access to the topic or Cancel to abort the deletion.

Assigning access to an assessment folder

To assign an administrator access to an assessment folder:

  1. Click the Assessments tab, and then click Add.
  2. From the list of administrator in the Users pane, select an administrator by ticking the checkbox to the left of the administrator.
  3. In the Roles pane, select the role corresponding to that administrator by ticking the checkbox to the left of the administrator.
  4. In the Assessments pane, select the assessment folders to which you want to give the administrator access by ticking the checkbox to the left of those assessment folders.
    • Select Include all sub-items to give the administrator access to all of an assessment folder's subfolders and the assessments contained within those subfolders. If this option is not selected, the administrator only have access to that individual assessment folder's assessments, i.e., they will not have access to an assessment folder's subfolders and the assessments contained within those subfolders. 
  5. Click Add.
  6. Click Done to return to the "Role and permission management" screen. 
The administrator's new permission will now appear in the list. This list displays the name of the administrator, the roles assigned to them, and the topics to which they have access.

Removing access to an assessment folder

To delete an administrator's access to an assessment folder (and all its sub-items if selected):

  1. From the list of administrator in the Users pane, select an administrator by ticking the checkbox to the left of the administrator.
  2. Click Delete.
  3. Click OK to delete the administrator's access to the assessment folder or Cancel to abort the deletion.