Assessments screen

Applies to the following products: 
Questionmark OnDemand
Questionmark OnPremise

On this screen, you can create new assessments and manage existing ones. You can:

Viewing assessment information

On the assessments screen, the assessment grid contains details about the available assessments. The grid contains the following information:
  • Title is the name of the assessment.
  • Type is the type of assessment (text, exam, quiz, or course evaluation).
  • Assessment ID is the ID number of the assessment. 
  • Created by is the email address of the person who created the assessment.
  • Created on is the date on which the assessment was created.
  • Modified on is the date on which the assessment was last modified.
  • Last exported is the date on which the assessment was last exported.
  • Last published is the date on which the assessment was last published to delivery.
It is possible to arrange assessments by each of these attributes. To do so, click the column heading of the attribute by which you want to filter. This will list the assessments in ascending order of the attribute. To sort by descending order, simply click the column heading of the attribute again.

Creating new assessment folders

Assessment folders house assessments. An assessment folder must exist before an assessment can be created. To create an assessment folder:

  1. Select the level in the assessment folder tree at which you want to create a new assessment folder.
  2. Click Folder, and then click New.
  3. Enter a title for the new assessment folder, and press Enter.

The assessment folder will now appear in the assessment folder tree at one level below the one you selected to create it at. You will be able to view, add, and edit any assessments that are added to the assessment folder.

Deleting assessment folders

To permanently delete an assessment folder:

  1. Select the assessment folder you want to delete.
  2. Click Folder, and then click Delete.
  3. Confirm that you want to delete the selected assessment folder by clicking OK or click Cancel to abort the deletion.

Please be aware that deleting an assessment folder will delete all subfolders and contained assessments, even ones you do not have permission to view.

Copying assessment folders

To copy an assessment folder and all the items (subfolders and assessments) contained within it:

  1. Select the assessment folder you want to copy.
  2. Click the Folder button, and then click Copy.
  3. In the assessment folder tree, select the destination assessment folder for all the items contained in the copied assessment folder.
  4. Click the Folder button, and then click Paste.

Importing assessment folders from Qpacks

The maximum size for a Qpack that can be imported is 100 MB.

To import an assessment folder (and all content contained within) from a Qpack:

  1. Select from the assessment folder tree the assessment folder to which you want to import to content of the Qpack.
  2. Click the Folder button, and then click Import Qpack.
  3. Click Upload file, and then click Browse.
  4. Navigate to where you have saved the Qpack you want to import and select it. The Qpack may be stored in a folder on your computer or a network storage device.
  5. Click Open, and then click OK to verify the Qpack. Once the Qpack is verified, information about the content that will be imported is shown. The number of topics and questions in the Qpack that can be successfully imported is also displayed.
  6. Click Import to import the contents of the Qpack (you can cancel the import at any time by clicking Cancel)​.

Please note that when importing Qpacks, custom templates are not automatically imported into Questionmark. If you import an assessment that uses a custom template, you must separately upload the template (to Authoring > Resources > system > templates) and then ensure it has been selected in the assessment's settings in order for the custom template to be used. If a custom template is not uploaded and an assessment that uses a that template is imported via Qpack and then immediately published without first being edited to use a different template, an error will occur as the assessment will be looking for the custom template, which does not exist in Questionmark.

Exporting assessment folders as Qpacks

To export an assessment folder as a Qpack (maximum 10 MB):

  1. Select from the assessment folder tree the assessment folder that you want to export as a Qpack.
  2. Click Folder, and the click Download Qpack.
  3. Specify the location in which you want to save the Qpack and click OK. The Qpack will be saved to the location specified.​

For more information about working with Qpacks, please refer to the Working with Qpacks section of this guide.

Exporting assessment folders for translation

To export an assessment folder for translation:

  1. Select the assessment, click Export, and select Download XLIFF. The Download XLIFF dialog opens. The assessment source language is listed.
  2. Select a target language from the Target language drop-down list.
  3. Click OK to download the XLIFF, saving it to the desired location.

The file created will include the language code for the target language in the filename, e.g., Security policy test it-IT. Only one XLIFF can be downloaded at a time. 

Once an XLIFF of an assessment has been downloaded, the assessment translation status automatically changes to Awaiting translation.

For information about viewing the translation status of assessments, please refer to Assessment translations.

Creating new assessments

To create a new assessment (test, exam, or quiz) or course evaluation:

  1. Select the assessment folder in which you want to create an assessment.
  2. Click New.
  3. From the drop-down list, select the type of assessment that you want to create:
    • Test
    • Exam
    • Quiz
    • Survey

The assessment editor will open.

For information on how to create an assessment, please refer to:

Creating an assessment

Publishing assessments

To publish an assessment: 
  1. Select the assessment(s) you want to publish.
  2. Click Publish.
    • If the assessment has been translated and has the Translated status, select the desired translation, and then click Publish.
  3. The assessment will now appear in Authoring > Published assessments. On this screen, it can be published to an LMS or scheduled to participants.

For more information about the Published assessments section of Authoring, including how to schedule published assessments, refer to Published assessments.

If you've made changes to questions after publishing an assessment, the assessment must be republished before the changes to the questions will be reflected.

Printing assessments for review

To print an assessment for review:

  1. Select the assessment that you want to print for review. 
  2. Click Print to HTML.
  3. Select the format for the question numbering. The choices are:
    • 1,2,3
    • a,b,c
    • A,B,C
    • i,ii,iii
    • I,II,III
  4. Select the format for choice numbering. The choices are:
    • 1,2,3
    • a,b,c
    • A,B,C
    • i,ii,iii
    • I,II,III
  5. Select the format for option numbering. The choices are:
    • 1,2,3
    • a,b,c
    • A,B,C
    • i,ii,iii
    • I,II,III
  6. Select which, if any, block introductions are included. The options are:
    • Display all
    • Display first only
    • Display none
  7. Select which question statuses are included. The options are:
  8. Select Show selected choices to highlight the the most correct (highest scored) choice in each question.
    • This option applies only to Multiple Choice, Yes/No, and True/False questions and may increase print for review generation time.
  9. Select Show topic path to show the topic path of each question in the assessment.
  10. Click Export.

Importing an XLIFF

To import an XLIFF file containing translations:

  1. Click Import XLIFF. The Import XLIFF screen loads.
  2. Click Upload file. The Import XLIFF dialog opens.
  3. Click Browse.
  4. Navigate to the location of the XLIFF file and select it.
  5. Click Open. The XLIFF file is imported.
  6. Click OK.
  7. Follow steps 2 through 6 to import another set of translations, or click Import to finish the import process.

Once an XLIFF has been imported, the status of the translation automatically changes to Translated.

For more information about translation statuses, please refer to Assessment translations.

Viewing assessment translation status

To view the translation status for one or more assessments:

  1. Select the assessment(s) for which you want to view the translation status.
  2. Click Translations. The Translations page opens.

For information about the Translations page, please refer to Assessment translations.

Modifying an existing assessment

It is possible to modify any existing assessments you have created in Authoring. Once you have modified the assessment, you will need to export it and add it once again in to Questionmark before any of the changes you created will be made available. To modify an existing assessment, click on an assessment's title to open up the assessment editor.

Cutting and copying assessments

You can cut and copy assessments between assessment folders.

To cut and paste an assessment:

  1. Select the assessment(s) you want to cut and paste by ticking the checkbox to the left of the assessment(s).
  2. Click Copy, and then select Cut.
  3. Select the assessment from the assessment folder tree to which you want to paste the assessment(s).
  4. Click Copy, and then select Paste.

Cutting and pasting an assessment will remove the copy from its original location; after pasting, it will only exist in its new assessment folder.

To copy and paste an assessment:

  1. Select the assessment(s) you want to copy and paste.
  2. Click Copy, and then select Copy.
  3. Select the assessment folder to which you want to paste the assessment(s).
  4. Click Copy, and then select Paste.

Copying and pasting an assessment will not remove the copy from its original location; after pasting, it will still exist in its original assessment folder. Assessments that have been copied will have " - Copy" appended to their titles.

Exporting assessments

Assessments can be exported as Qpacks (maximum 10 MB). The Qpacks can be either downloaded directly or emailed to a specific person.

To export an assessment as a Qpack:

  1. Select the assessment you want to export by ticking the checkbox to the left of the assessment(s).
  2. Click Export, and then click Download Qpack.
  3. Specify the location in which you want to save the Qpack, and click Save. The Qpack will be saved to the location specified.
To send an email that includes a Qpack (maximum 10 MB) containing the assessment:
  1. Select the assessment you want to include in Qpack to email.
  2. Click Export, and then click Email Qpack.
  3. Enter a valid To email address, along with a Subject and Message.
  4. Click OK to send the email or Cancel to abort the email.

For more information about working with Qpacks, please refer to the Working with Qpacks section of this guide.

Trying out an assessment

To try out an assessment:

  1. ​In the assessment grid, locate the assessment that you want to try out, and select it.
  2. Click Try out.
    • If an assessment has been translated, select the desired language in which to try out the assessment, and then click OK.

A new browser tab opens where you can try out the assessment. If you have a pop-up blocker configured on your browser, you'll be prompted with the message "Click here if a new window did not open automatically for tryout" in order to try out the assessment.

Deleting assessments

To permanently delete one or more assessments:
  1. Select the assessment(s) you want to delete by ticking the checkbox to the left of the assessment(s).
  2. Click Delete.
  3. Confirm that you want to delete the selected assessment(s) by clicking OK. The assessment has now been deleted.
    • You can also click Cancel to abort the deletion.

Searching for questions

You can use the search function to find specific questions. To do this:

  1. Select Question from the search drop-down list.
  2. Enter a phrase to search for in the Search criteria field.
  3. Filter results by the following fields:
    • the question's description,
    • the question's status,
    • the question's maximum score,
    • the author of the question,
    • the date on which the question was created,
    • the date on which the question was last modified,
    • the question's copyright holder,
    • the question's review status,
    • ​​the question's stimulus,
    • the question's ID,
    • the question's choices,
    • the question's outcomes,
    • the metatag assigned to the question,
    • and the metatag value assigned to the question.
  4. Click Search. All topic folders will be searched and the results will be shown on a new page.

Printing search results

A user must have the Print for review permission to be able to print search results.

Search results can be printed. To print search results:

  1. After searching for a term, click the Print for review button on the Item search screen.
  2. Select the format for the question numbering. The choices are:
    • 1,2,3
    • a,b,c
    • A,B,C
    • i,ii,iii
    • I,II,III
  3. Select the format for choice numbering. The choices are:
    • 1,2,3
    • a,b,c
    • A,B,C
    • i,ii,iii
    • I,II,III
  4. Select the format for option numbering. The choice are:
    • 1,2,3
    • a,b,c
    • A,B,C
    • i,ii,iii
    • I,II,III
  5. Click Export.

Searching for assessments

You can use the search function to find specific assessments. To do this:

  1. Select Assessment from the search drop-down list.
  2. Enter a phrase to search for in the Search criteria field.
  3. Filter results by the following fields:
    • the assessment's title,
    • the assessment's ID,
    • the author who created the assessment,
    • the date on which the assessment was created,
    • the author who last modified the assessment,
    • the date on which the assessment was last modified,
    • the assessment type,
    • the date on which the assessment was last exported,
    • and the date on which the assessment was last published.
  4. Click Search. All assessment folders will be searched and the results will be shown on a new page.